Evernote vs. OneNote: Note-Taking Apps Compared

Evernote vs. OneNote: Note-Taking Apps Compared

  1. Introduction
  2. Features and User Interface
  3. Compatibility and Cross-Platform Support
  4. Organization and Note-Taking
  5. Collaboration and Sharing
  6. Search and Tagging
  7. Security and Privacy
  8. Pricing and Plans
  9. Syncing and Offline Access
  10. Mobile Apps and Accessibility
  11. Integrations and Third-Party Support
  12. Customer Support and Community
  13. Pros and Cons
  14. Conclusion


Evernote and OneNote are two popular note-taking apps that have gained significant traction in recent years. Both apps offer a range of features and functionalities to help users capture, organize, and manage their notes effectively. In this article, we will compare Evernote and OneNote across various aspects to help you make an informed decision about which app suits your needs best.

Features and User Interface

When it comes to features and user interface, Evernote and OneNote have their unique strengths. Evernote offers a clean and intuitive interface with a focus on simplicity. It provides features like text formatting, image and audio attachments, web clipping, and handwriting support. On the other hand, OneNote offers a more robust set of features, including multimedia integration, drawing tools, and advanced formatting options. Both apps excel in their own ways, so it ultimately depends on your personal preferences and requirements.

Compatibility and Cross-Platform Support

Compatibility and cross-platform support are crucial factors to consider when choosing a note-taking app. Evernote is known for its wide range of compatibility, supporting Windows, macOS, iOS, Android, and web browsers. OneNote, on the other hand, is tightly integrated with the Microsoft ecosystem and offers seamless synchronization across Windows, macOS, iOS, and Android devices. If you heavily rely on Microsoft products, OneNote might be the better choice for you.

Organization and Note-Taking

Efficient organization and note-taking capabilities are essential for a note-taking app. Evernote allows users to create notebooks, tags, and stacks to organize their notes effectively. It also offers a powerful search function that can recognize text within images and handwritten notes. OneNote, on the other hand, uses a hierarchical system of notebooks, sections, and pages for organization. It also provides flexible note-taking options, including free-form drawing and handwriting recognition. Consider your preferred organizational style and note-taking preferences when deciding between the two apps.

Collaboration and Sharing

Collaboration and sharing features are crucial for users who work in teams or frequently share notes with others. Evernote allows users to collaborate on notes by granting access to specific individuals or teams. It also offers features like version history and commenting. OneNote, on the other hand, shines in terms of real-time collaboration. Multiple users can work on the same note simultaneously, making it ideal for team collaboration. If collaboration is a priority for you, OneNote might be the better choice.

Search and Tagging

Efficient search and tagging capabilities can significantly enhance productivity when dealing with a large number of notes. Evernote’s search function is powerful and can recognize text within images and handwritten notes. It also allows users to tag their notes for easy categorization and retrieval. OneNote also offers a robust search function, but it lacks the ability to recognize text within images. Tagging in OneNote is limited to basic categorization. Consider the importance of advanced search and tagging features in your note-taking workflow.

Security and Privacy

Security and privacy are critical considerations when dealing with sensitive information. Evernote offers features like passcode lock, two-factor authentication, and encryption for notes stored on their servers. OneNote, on the other hand, provides encryption for notes stored on cloud services like OneDrive. However, it’s worth noting that the level of encryption and security measures may vary depending on the platform and device you use. It’s essential to review the security features of both apps and choose the one that aligns with your privacy requirements.

Pricing and Plans

Pricing and plans play a significant role in the decision-making process. Evernote offers a freemium model with a free basic plan and a premium plan with additional features. The premium plan provides offline access, increased storage, and advanced collaboration options. OneNote, on the other hand, is completely free and comes bundled with Microsoft Office. If you are already an Office 365 subscriber, OneNote is a cost-effective choice. However, if you require advanced features and additional storage, Evernote’s premium plan might be worth considering.

Syncing and Offline Access

Syncing and offline access are crucial for users who need to access their notes across multiple devices or in areas with limited internet connectivity. Evernote offers reliable syncing across devices, ensuring that your notes are always up to date. It also provides offline access to your most recent notes on mobile devices. OneNote, being tightly integrated with Microsoft’s cloud services, offers seamless syncing across devices. It also allows users to selectively download notebooks for offline access. Consider your syncing and offline access requirements when choosing between the two apps.

Mobile Apps and Accessibility

Mobile apps and accessibility are essential factors to consider, especially for users who rely heavily on their smartphones or tablets. Evernote offers well-designed and feature-rich mobile apps for both iOS and Android platforms. It provides a consistent experience across devices, ensuring that you can access and edit your notes on the go. OneNote, being part of the Microsoft ecosystem, offers excellent integration with mobile devices running iOS and Android. It also provides accessibility features like voice dictation and screen reader support. Evaluate the mobile apps and accessibility options based on your device preferences.

Integrations and Third-Party Support

Integrations and third-party support can significantly enhance the functionality and versatility of a note-taking app. Evernote offers a wide range of integrations with popular productivity tools like Google Drive, Dropbox, and Slack. It also has an extensive ecosystem of third-party apps and services that can be seamlessly integrated. OneNote, being part of the Microsoft ecosystem, offers deep integration with Office 365 and other Microsoft services. It also supports various file formats and allows users to embed multimedia content. Consider your integration requirements and the availability of third-party apps when making a decision.

Customer Support and Community

Customer support and community resources can be valuable when you encounter issues or need assistance with the app. Evernote provides customer support through email and offers an extensive knowledge base and community forum. It also offers webinars and tutorials to help users get the most out of the app. OneNote, being a Microsoft product, benefits from Microsoft’s robust customer support infrastructure. Users can access support through various channels, including live chat, community forums, and extensive documentation. Consider the level of customer support and community resources that are important to you.

Pros and Cons

After evaluating the various aspects of Evernote and OneNote, let’s summarize the pros and cons of each app:

  • Evernote Pros: Clean interface, powerful search, advanced organization, extensive integrations.
  • Evernote Cons: Limited collaboration features, pricing for premium plan.
  • OneNote Pros: Seamless Microsoft integration, real-time collaboration, free with Office 365.
  • OneNote Cons: Less intuitive interface, limited search capabilities, lack of advanced formatting options.


In conclusion, Evernote and OneNote are both excellent note-taking apps with their unique strengths and weaknesses. Evernote excels in its clean interface, powerful search capabilities, and extensive integrations. On the other hand, OneNote shines in terms of seamless Microsoft integration, real-time collaboration, and being free with Office 365. Ultimately, the choice between Evernote and OneNote depends on your personal preferences, organizational style, collaboration needs, and device ecosystem. Consider the specific features and functionalities that are essential to your note-taking workflow, and choose the app that best aligns with your requirements.

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